Our data protection officer is:
Datenschutzbeauftragter der Shaping New Tomorrow GmbH
c/o Aaron Nourbakhsh
We are the controller in accordance with current privacy legislation. The Users’ personal data is processed with the purpose of managing and facilitating the recruitment of employees to our business.
2. Collection of personal data
We are responsible for the processing of the personal data that the Users contribute to the Service, or for the personal data that we in other ways collect with regards to the Service.
When and how we collect personal data
We collect personal data about Users from Users when Users;
- make an application through the Service or otherwise, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn; and
- use the Service to connect with our staff, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.
- provides identifiable data in the chat (provided through the website that uses the Service) and such data is of relevance to the application procedure;
We collect data from third parties, such as Facebook, LinkedIn, and other public sources. This is referred to as “Sourcing” and be manually performed by our employees or automatically in the Service.
The types of personal data collected and processed
The categories of personal data that can be collected through the Service can be used to identify natural persons from names, e-mails, and pictures, information from Facebook and LinkedIn accounts, answers to questions asked through the recruiting, titles, education, and other information that the User or others have provided through the Service. Only data that is relevant to the recruitment process is collected and processed.
Purpose and lawfulness of processing
The purpose of collecting and processing personal data is to manage recruiting.
Personal data that is processed with the purpose of aggregated analysis or market research is always made unidentifiable. Such personal data cannot be used to identify a certain User. Thus, such data is not considered personal data.
Legal basis of the processing
We process applicant data in order to form a professional relationship according to § 26 BDSG. Applicant data will be processed when users;
- make an application through the Service, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn, and that Controller may use external sourcing-tools to add additional information; and
- when they use the Service to connect to Controller’s recruitment department, adding personal data about themselves either personally or by using a third-party source such as Facebook or LinkedIn.
Receiving application data is necessary so we can assess the candidate’s skills and initiate further steps of recruitment. Hence, without your personal details, we cannot process your application. Additionally, the user can decide to give us consent pursuant to Art. 6 lit. a GDPR to find out about future job opportunities. The user may revoke it at any time with effect for the future using the Contact details listed in 9.
Storage and transfers
The personal data collected through the Service is stored and processed inside the EU/EEA, or such third country that is considered by the European Commission to have an adequate level of protection, or processed by such suppliers that have entered into such binding agreements that fully comply with the lawfulness of third country transfers or to other supplies where adequate safeguards are in place to protect the rights of the data subjects whose data is transferred. To obtain documentation regarding such adequate safeguards, contact us using the Contact details listed in 9.
How long the personal data will be processed
If no employment relationship is formed, we will delete your data 6 months
after we have sent you a rejection letter. In case we form an employment
relationship, your application data will be processed according to the
statutory retention periods that apply, but at least for the time of employment. If you have agreed to be contacted in the future despite a rejection, the personal data will be stored and processed by us for a maximum of two years until we ask you again for permission. If you as a User wish not to have your Personal Data processed for this purpose anymore (future recruitment) please contact us using the contact details in paragraph 9.
3. Users’ rights
Users have the right to request information about the personal data that is processed by us, by notifying us in writing, or using the contact details below under paragraph 9 below.
Users have the right to, if necessary, the rectification of inaccurate personal data concerning that User, via a written request, using the contact details in paragraph 9 below.
The User has the right to demand deletion or restriction of processing, and the right to object to processing based on legitimate interest under certain circumstances.
The User has the right to revoke any consent to processing that has been given by the User to Controller.
The User has under certain circumstances a right to data portability, which means a right to get personal data and transfer these to another controller as long as this does not negatively affect the rights and freedoms of others.
The user has the right to lodge a complaint to the supervisory authority regarding the processing of personal data relating to him or her if the User considers that the processing of personal data infringes the legal framework of privacy law.
However, transfers of information over the internet and mobile networks can never occur without any risk, so all transfers are made on the own risk of the person transferring the data. It is important that Users also take responsibility to ensure that their data is protected. It is the responsibility of the User that their login information is kept secret.
5. Transfer of personal data to third party
We will not sell or otherwise transfer User’s personal data to third parties.
We may transfer Users’ Personal Data to;
- our contractors and sub-contractors, acting as our Processors and Sub-Processors in accordance with our instructions, for the provision of the Service;
- authorities or legal advisors in case criminal or improper behavior is suspected; and
- authorities, legal advisors, or other actors, if required by us according to law or authority’s injunction.
We will only transfer Users’ personal data to third parties that we have confidence in and where there is a legal basis allowing us to do so. We carefully choose partners to ensure that the User’s personal data is processed in accordance with current privacy legislation. We cooperate with the following categories of processors of personal data; Teamtailor, who supplies the Service, server and hosting companies, e-mail reference companies, video processing companies, information-sourcing companies, analytical service companies, and other companies with regards to supplying the Service.
6. Aggregated data (non-identifiable personal data)
We may share aggregated data to third parties. The aggregated data has in such instances been compiled from information that has been collected through the Service and can, for example, consist of statistics of internet traffic or the geological location for the use of the Service. The aggregated data does not contain any information that can be used to identify individual persons and is thus not personal data.
For questions, further information about our handling of personal data, or for contact with us in other matters, please use the below-stated contact details; SHAPING NEW TOMORROW email@example.com